K SAS, a French company registered at the Paris Trade and Companies Register under the number 850 579 103, located at 242 boulevard Saint-Germain 75007 Paris, France, e-mail : firstname.lastname@example.org.
hereinafter referred to as “K三”, operating under the trademark K三
Date: January 13, 2021. This document has been updated to comply with the requirements of the General Data Protection Regulations (GPDR) which came into force on 25 May 2018.
1.1. Aim of this policy
K三 is determined to respect your privacy and protect your personal data.
This Confidentiality and Data Protection Policy (the “Confidentiality Policy”) is designed to inform you about our use of your personal data that we gather when you access the website k-3.com (the “Website”), when you purchase any goods at K三 points of sale or when you contact K三.
The Website is hosted by PlanetHoster (4416 Louis B. Mayer, Laval, Québec, H7P 0G1, téléphone FR (Nº Vert): 0 805 080 426. Its publication director is Mr. Jonathan Bouchet Manheim.
This Confidentiality Policy will enable you to determine the origin and the use of the information that we gather, as well as your rights and options under the applicable data protection rules and regulations.
We therefore ask you to read this document carefully.
1.2. Modification of the Confidentiality Policy
K三 may modify this Confidentiality Policy from time to time depending on the legal and regulatory context, and to keep you informed about changes in our personal data processing practices.
K三 therefore recommends that you always become acquainted with the latest version of this Confidentiality Policy whenever you plan on having any interaction with K三 by visiting this section or by clicking on the “Confidentiality Policy” link at the bottom of the home page of the Website (see Section 3.9 “Modifications and updates of the Confidentiality Policy”).
1.3. K三’s role and responsibility
Unless otherwise specified in separate provisions regarding specific instances of processing of personal data, the processing of your personal data that is described in this Confidentiality Policy shall be performed by the company K三, publisher of the Website and which is thus the “data controller” under the applicable data protection laws.
However, when you purchase a product (hereinafter “Product”) in any point of sale (whether physical or online) other than those owned by K三, the boutique where you place your orders or purchase the Products shall be solely and fully responsible for any processing of your personal data performed for purposes of transaction management and invoicing in connection with your purchases.
2. The key points of this Confidentiality Policy
2.1. Data gathered
K三 gathers your personal data when you use the Website, interact with K三 or make purchases in the K三 stores.
In addition to the information that you actively provide (e.g. when creating an account, indicating your address), information is likely to be automatically gathered or generated by our systems (e.g. in order to determine your favourite Products).
2.2. How your data is used
The data that we gather enables us:
- To provide you with the Products and services that you requested;
- To send you information about K三’s Products and events that we consider most likely to be of interest to you.
To understand how you may oppose such use and withdraw your consent, please consult section 3.11 below.
Besides, controls are carried out in order to ensure the security of the Website and of the payments made on the Website, in accordance with article 3.2 below.
2.3. Who receives your personal data, and to whom is it transferred
Your personal data is only accessible to authorised personnel working for K三 and, if necessary, to our subcontractors and service providers, in order, notably, to ensure transportation and delivery of the Products ordered on the Website.
2.4. Storage of your data
In general, your personal data will be kept by K三 in accordance with article 3.6 below, as long as you remain a client and until the expiry of the applicable warranties. It will only be kept beyond that time with your permission or to meet our legal obligations.
2.5. Your rights and options
You have a right to access, to amend, to request the erasure and to exercise other rights over your personal data, under the data protection laws and regulations, and in accordance with the conditions set forth in articles 3.10 and 3.11 below.
You may also contact us at any time at the address and details featured in the “Contact” section of the Website.
3. Conditions of use of your personal data and enforcement of Confidentiality Policy
3.1. Use of your personal data
Your personal data is only gathered when K三 has a legal basis for doing so.
We therefore process your personal data only when necessary:
3.1.1. To deal with your requests, e.g.
To send you information about our offers, news and events (newsletter, invitations and other publications via the channels that you will have specified beforehand – post, e-mail, telephone, SMS, instant messaging);
To manage your requests for information, to deal with your requests and complaints.
To improve the operation of the Website by generating statistics, to personalise the interface of the Website based on your preferences, and for the purpose of targeted advertising or promotional material, in keeping with our Cookies Policy, as set out hereafter.
3.1.2. To provide you with services and fulfil the orders that you place, and to comply with our contractual obligations, and in particular:
- To enable you to create a “my account” personal space and purchase K三 Products online.
- To manage your orders and their delivery as well as the corresponding warranties.
- To manage any other service, whether current or future, in accordance with the corresponding Terms of Service.
3.1.3. For the pursuit of the legitimate interests of K三:
- To manage our relationship with you by keeping an up-to-date centralised database of our existing and potential clients, enabling us to proactively manage the monitoring of our commercial relationship.
- To ensure that we provide high-quality services by conducting surveys.
- To create survey reports and statistics, after anonymising the underlying data or after implementing processes designed to prevent the erroneous attribution of data to an identified person.
- To ensure the security of your transactions online, to prevent fraud and payment defaults.
For all these purposes founded on our legitimate interest, we take into consideration any potential impact that the gathering of this data may have upon you and upon the users of the Website in general. Should we believe that your interests or your fundamental rights and freedoms transcend our legitimate interests, we will refrain from using your personal data on this basis and may ask you for your consent on a case by case basis.
3.2. Processing of personal data for purposes of prevention and management of payment defaults
In order to combat fraud over the Internet, information concerning your order and concerning the terminal used to place the order (such as the operating system used, the location of the machine, whether or not a proxy was used, etc.) is gathered automatically and used, subject to your consent, to analyse your transactions for purposes of fraud detection and prevention of payment defaults. The information may be transmitted to our payment service provider and to any third party that is duly authorised by law for the sole purposes of checking your identity, the validity of the order, of the payment method used and of the requested delivery address.
3.3.Categories of data gathered by K三
3.3.1.Information that you provide to us directly.
We gather the information that you disclose to us directly when you use our Website and our services.
This is for instance the case when you create an account online, you register to receive our news, you make a purchase online or from our stores.
The categories of personal data that we gather directly from you include:
- Your identification and contact data (such as your family name and first name, e-mail address, telephone number, date of birth, mother tongue, preferred means of contact) needed to identify you or to contact you;
- Transaction-related information needed to process your order (items chosen, delivery and billing address, telephone number, means of payment, including your bank card details in order to enable billing – account holder name, number and expiry date – in case of payment by bank card);
- Data concerning the monitoring of our commercial relationship, for instance your order number, the chronology of your purchases, your contacts and requests or your correspondence with our Customer Service unit (hereinafter the “Customer Service unit”);
- Socio-demographic data (such as your age, your profession, etc.);
- Data concerning your preferences and your person (preferred style, size, favourite colours, etc.).
The personal data that is indispensable for K三 to fulfil the purposes described above is highlighted in the various pages of the Website. Should you not disclose this data in the mandatory fields, K三 may not be able to respond to your requests and/or supply you with the Products and services that you want. All other data is merely optional and enables us to know you better and to improve the way in which we communicate with you and the services that we provide to you.
In our stores or during the events that we organise (for instance: fashion shows or private sales in your local store), we may gather additional personal data under terms and for uses that shall be specifically notified to you on this occasion.
3.3.2. Information automatically gathered by K三
Other data is gathered automatically when you access the Website, use our services or perform a transaction with us:
- Connection data concerning the terminal used: your IP address, the type of browser you use and various information about your browsing of our Website are also gathered for purposes of administration and/or to generate statistics, as detailed in our Cookies Policy;
- Recording of your calls to K三’s Customer Service unit: should you get in touch with one of our advisors, the conversation may be recorded in order to ensure the quality of the service. You will be informed about this in the message that is played while you wait.
3.3.3. Information regarding third parties
In some cases, K三 will gather information that you provide about other people, for instance when you decide to buy and send Products to someone else. This information is only used to fulfil your requests and process this order and never to send marketing communications to your contacts, unless they personally choose to receive information from K三.
3.4. The recipients of your personal data
3.4.1. Management of the Website and the Services
Your personal data is processed by K三. It will not be transferred or made accessible to any third party other than (i) K三’s subcontractors and service providers (for example, our Customer Service unit) who are involved in a purely technical or logistical capacity (carriers, providers of hosting and maintenance services to the Website, payment and fraud prevention service providers, etc.), and (ii) upon any reorganisation of our company, including a total or partial disposal of our assets, merger, takeover, acquisition, de-merger, and in general any reorganisation operation, in order to ensure the continuity of the services provided.
3.4.2. Personalised client management, prospecting
Your personal data is accessible to the authorised personnel working in K三’s stores and entities with which you are in contact, as well as to our Customer Service and sales promotion teams.
You may thus receive from them, subject to your consent, information about the offers, news and events of our company in France and abroad.
3.4.3. Protection and defence of K三’s interests
Finally, K三 may disclose your personal data to third parties when such disclosure is required by a law, a regulatory provision or a court ruling, or if this disclosure is necessary to ensure the protection and the defence of its interests (for instance to our external agents and counsels in case of debt recovery; to our insurance companies in case of the loan of a Product).
3.5. Transfers of your data abroad
Your personal data may be transferred to our service providers located inside the European Union (and/or the European Economic Area, and/or in countries acknowledged as adequate by the European Union regarding personal data protection), in charge, among others of the delivery of your orders and the process of your requests.
These transfers shall only occur, to the necessary extent, to deal with your requests and provide you with the same level of service in all the stores you may be in contact with.
Your personal data may also be transferred to service providers located outside the European Union or the European Economic Area, and non-acknowledged as adequate by the European Union regarding personal data protection, especially the United States. Should the case arise, such transfers shall only take place subject to appropriate guarantees designed to ensure a sufficient level of protection to your privacy and fundamental rights, such as the signature of the standard contractual terms adopted by the European Commission. A document detailing the guarantees implemented by K三 shall be disclosed immediately upon receipt of a request sent to K三.
Moreover, your personal data may also be transferred as part of your orders to our service providers based outside the European Union that are involved in delivering your orders.
3.6. Duration of retention
K三 shall not retain your personal data beyond the duration that is strictly necessary for the accomplishment of the purposes for which it was gathered.
3.6.1. Newsletter, contacts and complaints
The identification data of the client that is used with the client’s consent to send out promotional messages, newsletters and other K三 publications shall be kept for a period of three years as of its gathering or as of the last contact initiated by the client.
Any personal data and general information about your requests (for example, opening date, closing date, subject of the request) that is gathered and processed under the section entitled “Contact us” or pursuant to contact with the Customer Service unit will be kept for 5 years in our unique customer repository. Call recordings are kept for 6 months by our Customer Services unit.
K三 may also keep for archiving purposes copies of its correspondence with the users of the Website and any response to the questions or comments sent to the users by our Customer Service unit.
3.6.2. Data concerning orders, past purchases and “Know your customer”
K三 will keep the data concerning your orders for as long as you remain a client (i.e. have an active client account or are a regular contact of our stores) and until the expiry of the applicable warranties. This data will only be kept beyond that time with your consent or for accounting and evidential purposes or to meet our legal obligations, or, after having been anonymised, for purposes of studies and statistics.
3.6.3. Payment data
Your payment data will be kept securely for the duration that is needed to confirm your order and payment and will then be immediately destroyed. In case of a problem with payment, your data will be kept throughout the duration of the management of the incident, then for a period of three (3) to five (5) years, depending on the severity of the incident.
3.6.4. Client account data
Your client account on our Website will remain active until you decide to close it and for as long as you make purchases on our Website. In case of protracted inactivity on your part over a period of 3 years, this account will be deactivated.
After the expiry of this three-year period, K三 may get in contact with its clients to find out whether or not they want (i) to continue to receive promotional messages, newsletters and other publications from K三 and/or (ii) to retain their client account on the Website. Your data will be destroyed within 2 working days as of your sending us a request to unsubscribe.
Clients may close their accounts and/or unsubscribe from our promotional communications, announcements, newsletters, etc. at any time. In order to do so, please contact our Customer Service unit by sending an e-mail to [email@example.com] or by clicking on the “unsubscribe” link featured in each message. You may also exercise this right by sending a request to the contact address featured on the homepage of the Website.
The connection logs that are gathered with your consent by the Cookies and other tracers implemented on our Website will be kept in accordance with the applicable regulations for a period of time that shall not exceed thirteen (13) months. For more details, see our Cookies Policy.
The Website may contain links to third party websites. K三 has no control over the content, the confidentiality policy and the data protection policy or the actions of these third party websites. The use of the information that you may provide to third parties on other sites or that these third parties may gather on those other websites is not governed by this Confidentiality Policy. You should carefully examine the confidentiality and data protection policies of any third party web sites and contact the publishers of these websites should you have any questions about the way they use your personal data. K三 hereby disclaims liability for any failure by a third party to use your personal data in accordance with their confidentiality policy or in accordance with any contractual or legal obligation that is binding upon them.
K三 has implemented appropriate technical and organisational measures to guarantee the confidentiality and the security of your personal data against any loss, destruction, alteration, unauthorised access or disclosure.
3.9. Modifications and updates of the Confidentiality Policy
This Confidentiality Policy is in keeping with the prevailing practices at K三. It may be modified and updated to reflect the changes in K三’s practices, to provide more information or to ensure compliance with the applicable regulations.
In case of a modification or update, the revised Confidentiality Policy shall be put online on the Website, with a statement indicating the date of the latest update. You will also be informed by a message on the Website urging you to read the updated Confidentiality Policy.
3.10. Your rights and options
3.10.1. Access and rectification
You have the right to access your personal data and to request the rectification or the destruction of any data that would turn out to be inaccurate. If you have a client account on the Site, you may directly access the data contained in your online account and rectify/eliminate it where applicable, as well as access the chronology/log of your transactions and your choices in terms of sales prospection.
Where applicable, you must ensure that you disclose to K三 any updates or changes to your personal data, including your postal and/or e-mail address, in order to enable us to dispatch your orders to the right address and to contact you about your orders if necessary.
3.10.2. Other rights
Erasure: You may also request the erasure of your personal data provided that it is no longer necessary for K三 to keep it.
Opposition: You can also oppose the processing of your personal data or request the imposition of limitations on such processing, unless the processing is necessary for the management of the Services that you request.
Withdrawal of consent: Where the processing of your data is based on your consent, you may withdraw this consent at any point in time.
Portability: You may moreover exercise your right to portability, i.e. obtain, in a structured, machine-readable form, the personal data that you provided to us directly on the basis of your consent or of a contract drawn up and signed with you and that that is undergoing automated processing.
Directives: You may also let us know your instructions regarding the preservation, erasure and disclosure of your personal data after your death, and modify these directives at any point in time.
These rights may be exercised directly with K三, by contacting us in accordance with the terms of the section 4 below. You may be asked for proof of your identity.
3.11. Unsubscribing from our communications, requesting an end to targeted advertising
You may withdraw your consent at any time and request to no longer receive correspondence from us regarding our offers, news and events, by using the hypertext link that is included for this purpose in each e-mail that we send you. You may also contact us by e-mail sent to the following address: firstname.lastname@example.org.
You may also oppose to K三’s use of your personal data for purposes of marketing or drawing up your client profile; in that case, however, you will no longer benefit from customised offers or services.
4. Contact us
Should you have any questions about this Confidentiality Policy and K三’s data protection practices, please do not hesitate to contact our Customer Service unit via the “Contact us” section on the Website or directly, by sending an e-mail to our Customer Service unit at the address email@example.com, or by sending us a letter addressed to K三, 242 boulevard Saint-Germain 75007 Paris, France.
Should you be unhappy about the way in which K三 gathers and processes your personal data, you may file a complaint with France’s CNIL [data protection watchdog] by visiting https://www.cnil.fr/fr/plaintes/ or by writing to the following address: 3 Place de Fontenoy, TSA 80715, 75334 PARIS CEDEX 07, France (www.cnil.fr), or if you are a resident of another European Union country, you may file a complaint with the data protection regulating body with jurisdiction over the place where your main residence is located, or the place where you have been dealing with K三.
Last update: January 13, 2021
1. WHAT IS A COOKIE?
A cookie (hereinafter a “Cookie”) or tracer is a general term for a text file saved in dedicated space on the devices’ hard drive (for example computer, tablet, smartphone, etc., hereinafter the “Terminal”) when you view content or online advertising. This Cookie file allows its issuers to identify the device on which it is stored for as long as the Cookie is valid or stored, that means 13 months maximum. Therefore, Cookies do not identify you directly.
Information about your browsing on our Website are saved in the “Cookies” files installed on your Terminal and allow us to track your activity and to recall information, such as user preferences or information that the user previously entered in forms.
2. NOTICE ABOUT COOKIES ON OUR WEBSITE
However, you can change the settings for these Cookies at any time. You will find Below further information about Cookies and how you can manage their settings.
3. COOKIES USED ON OUR WEBSITE
We are likely to install various types of Cookies when you connect to our Website:
Technical Cookies, which notably allow to:
- Adjust the Website’s display to your Terminal’s display preferences (for example language used, display resolution or exploitation system used) when you visit our Website, depending on the materials and viewing software or player software your Terminal contains.
- Implement security measures, for instance when you are asked to sign in again to a piece of content or service after a certain amount of time.
- Give you access to reserved and personal areas of our Website, such as your account, thanks to IDs and data that you may have given us previously.
- Store information about a form that you have filled in on our Website (account registration or access) or to Products, services or information that you have chosen on our Website (service subscribed, the content of an order basket).
- Audience measurements Cookies that allow to:
- Obtain visitor statistics and volumes and use of the various components of the Website (sections and contents visited, journeys) to help K三 improve the interest of its services as well as their user-friendliness.
- Advertising Cookies that allow us to:
- Associate the personal data you have provided us with (including your electronic contact information, during your registration, your order or your access to one of our services), with browsing information, in order to, for instance, send you electronic marketing messages or display on your Terminal, within advertising spaces that we publish, personalised advertisements that are specifically intended for you.
Payment security Cookies that allow us to:
- help fight against online fraud (payment fraud, identity theft, etc.). In this respect, subject to your rights, K三 or service providers acting on its behalf, may store trackers to collect information about the Terminal used to place your order (including the operating system used, the location of the machine, whether or not a proxy was used, etc.). These "fingerprint" trackers associated with your order data are used to confirm your order, the payment method used and your delivery method.
Your browsing data is linked to your profile regardless of the Terminal used thanks to Cookie exchange technology, so that your journey can be tracked regardless of the Terminal used.
Social media Cookies, which allow:
List of the cookies:
Name of the cookie Purpose Deactivation link
4. MANAGING YOUR CHOICES REGARDING COOKIES
Your choices regarding Cookies
Any Cookie placed on your Terminal is subject to your consent, which you may express and freely review at any time, using the possibilities described above.
There are various ways to manage your Cookie options.
You can deactivate each Cookie with the advertising Cookie management tools provided by third parties.
You can configure your browser software in order to, according to your choice, accept the installation of Cookies on your Terminal, or reject them. Your browser may also allow you to choose to disable all or some Cookies, as the need arises, before the installation of such Cookies on your Terminal.
If you gave your consent to the installation of Cookies files on your Terminal, Cookies embedded on the pages and contents you have viewed will be stored in a dedicated area of your device and will be readable and recognizable only by the issuer.
Consequences of blocking the Cookies:
If you refuse the installation of Cookies, or if you delete the Cookies already installed on your Terminal, you will no longer be able to use certain functions of the Website:
- For the technical Cookies: you may not be able to access the Website or its services.
- For personalisation Cookies: the display of the Website may not adapt to the display preferences of your Terminal. Your passwords may not be saved, as well as information about forms filled on the Website.
- For audience measurement Cookies: no consequence on the use of the Website.
- For advertising Cookies: no consequence on the use of the Website. However, deleting them does not stop online advertising. It will only cause advertising to be shown that does not take your centres of interest into account.
- For online payment security Cookies: no consequence on the use of the Website. However, in case you are trying to buy something online using your credit card, your payment could be delayed because of the need for a manual validation.
- For social media cookies: no consequence on the use of the Website. However, deactivating the cookies will prevent you to interact with social media.
How to exercise your choices according to the navigator that you use?
Regarding the management of Cookies, each browser software offers various configurations. These configurations are described in the “help” section of each browser. We invite you to refer to the configuration settings of your browser.
You may find further information about the following browsers on the links below:
- Google Chrome
- Internet Explorer
- Mozilla Firefox
- Safari (Desktop)
- Safari (Mobile)
- Android Browser
- Opera Mobile
You may also find more information about the settings of your cookies on your browser at http://www.allaboutcookies.org .
In the event that you share the use of your Terminal with more than one person, or if your Terminal has several browsers, we cannot be sure that the advertising intended for your Terminal is in keeping with your own use of this Terminal and not that of another user of this Terminal. In this case, sharing with others the use of your Terminal and configuring the settings for Cookies is your free choice and responsibility.
5. TRANSFER OF PERSONAL DATA OUTSIDE THE EUROPEAN UNION
Please note that since some of our payment security partners, and, should the case arise, for digital advertising and social media, are likely to be located outside the European Union, data collected using Cookies may be transferred to non-EU member countries, whose personal data protection legislation differs from that applicable in France. We strictly require our partners to use the information collected using Cookies on our Website solely to administer or provide the services requested and ask them to always act in accordance with applicable data protection laws and to pay particular attention to the confidentiality of the information transmitted. To find out more, please refer to their policy regarding personal data protection.